Tuesday, August 21, 2007

Call to Order: Sue Derck called the August 21^st meeting to order at 7:00 p.m. at the Paulding County Carnegie Library.

Roll Call: Board members present: Leah Smith, Corey Walker, Susie Thrasher, Terry Wehrkamp, Michelle Stahl and Sue Derck. Director Susan Pieper, Assistant Director Diana Coy and Wilma Mullins, Clerk-Treasurer were also present.

Minutes: There was a presentation and review of the July 2007 minutes. Mr. Wehrkamp moved to approve the minutes. Mrs. Smith seconded the motion. Motion passed.

Financial / Clerk-Treasurer Reports: Motion to pay bills for July (Pay-X 11006-11060) and (Finance 13269-13322) was made by Susie Thrasher and seconded by Terry Wehrkamp. Motion carried.

Computer Repair: Terry Wehrkamp moved to pay the July 24^th bill from Sonit Systems for $2375 for work done to repair the library’s e-mail server and other computer work. Michelle Stahl seconded the motion. Motion passed.

E-Mail Filters: The board requested that Pieper look into the cost of installing e-mail filters on the library’s e-mail server to try to alleviate the spam that some employees receive.

Additional Clerk Treasurer Business:

Ø Check authorization signature: All board members are now authorized to sign checks.

Ø Depository Agreements: Mrs. Mullins gave Mrs. Stahl the depository agreements for review.

Ø Certificates of Deposit: There was a general discussion on transferring CDs to Star Ohio as they mature. Decision was tabled until the September meeting.

Ø Lease Agreement & Maintenance Issues: Mrs. Mullins distributed the new lease for the next door property as well as the certificate of insurance. The board discussed the tenant’s request for a new steel door, the modification of an interior door and repairing of carpeting. They requested that Mrs. Mullins obtain additional quotes for the exterior door.

Ø Investment Policy: The board requested that Mrs. Mullins provide samples of library investment policies and bring a recommendation to the September meeting.

Executive Session: Leah Smith moved and Michelle Stahl seconded the motion for the Board to adjourn into Executive Session to discuss legal matters. A roll call vote unanimously approved moving into the session.

Public Session: Michelle Stahl moved and Susie Thrasher seconded to go back into public session. The board presented Mrs. Pieper with a congratulatory wedding card and gift certificate.

OLD BUSINESS

New Branch Hours: The new hours for the Cooper Community Library (Oakwood) beginning September 1^st will be: Monday, Tuesday, Thursday: 11-7:00; Wednesday, Friday: 10-5; Saturday: 9-1. The new hours for the Antwerp Branch Library, also beginning September 1^st will be: Monday, Tuesday: 12-7:30; Wednesday, Thursday, Friday: 10-5; Saturday 9-1.

Foundation Update: Pieper informed the board that all material has been sent to the Paulding County Area Foundation attorney, Norm Cook, for the formation of the Paulding County Carnegie Library Foundation and a meeting will be set up with an anticipated date of the formation to be September/October 2007.

Board Retreat and Long Range Planning: The board selected October 26-27 (Friday and Saturday) as dates for the Long Range Planning session. Pieper will contact the facilitator from the State Library to make final plans.

NEW BUSINESS

2008 Budget: Pieper advised the board about the anticipated revenue from the State for 2008. There were two projections, one for $758,385 and the other for $759,638. Both these estimates reflect a slight increase ($5,800-$7,000), less than what was originally anticipated. These new estimates are not enough for the library to continue to operate without dipping into investments. The board will consider launching an operating levy campaign for 2008.

Personnel: Corey Walker moved and Michelle Stahl seconded to accept the resignation of Stephanie Hull for personal reasons beginning August 8, 2007 and the hiring of Judy Lowell as a library clerk at a rate of $7.95 per hour beginning August 7, 2007. Motion passed.

Experience Works Employee: Pieper will look into starting a pilot program utilizing a worker from the Experience Works program. This senior worker would be paid by the program and not the library. Pieper will check to make sure the library is under no obligation to retain the employee after a certain amount of time on the library payroll and will also verify insurance, background check, basic competencies, skills, etc.

Director’s Health Insurance: Director Pieper informed the board that she is willing to drop single coverage as provided in her contract at a cost of $453 per month. The board and she can negotiate whether she will receive a portion of the savings as salary. The board requested that Pieper bring salary levels for directors of similar size libraries.

Employee Health Insurance: The board requested that Mrs. Mullins bring figures of cost sharing for employees receiving insurance with their co-pay being 5%, 10% and 15%. They want to see how much each amount would be for the employee to pay per month and how much of a savings for the library. (Currently the library pays 100% for employee single coverage.)

ALA Mid-Winter Conference Philadelphia: Terry Wehrkamp moved for Pieper to register for the ALA Mid-Winter Conference in Philadelphia to be held in January 2008. Pieper is a member of the ALA council and has to meet twice a year at conference.

PLA Conference in March: The board tabled any decision on who to send to the Public Library Conference in Minneapolis, March 2008.

Adjournment: Susie Thrasher moved to adjourn at 9:00 p.m. Michelle Stahl seconded the motion. Motion passed.

Michelle Stahl, Board Secretary Sue Derck, President

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