Call
to Order:
The April meeting of the Board of Trustees was held in the meeting room of the
main historic Carnegie library in Paulding. President Sue Derck called the
meeting to order at 6:10 pm.
Roll
Call: The following were present: Board members: Terry Wehrkamp, Barb Reighter,
Corey Walker, Susie Thrasher, Geoff Hyman, Sue Derck, Fiscal Officer Michelle
Stahl, Assistant Director Diana Coy and Library Director Susan Pieper.
Action Plan Recorder: Terry Wehrkamp
agreed to be the Action Plan recorder for this evening’s meeting.
Special Guest: Don Foltz, the local
Independent Insurance agent managing Paulding County’s insurance, met with the
board and brought them up to date on the library’s insurance. He also gave Mrs.
Pieper the insurance card to keep with the bookmobile. The library is covered
through the County Risk Sharing Authority (CORSA) which provides members with
comprehensive property and liability coverage and high quality risk management
services at a stable and competitive cost. This is an insurance pool of 62
counties. Paulding County has participated since 1989. Mr. Foltz informed the
Board that the County Engineer had conducted an elevation survey on the library
and it the historic Carnegie building was found to be 2 feet above the flood
stage level and therefore would be covered by flood insurance. The Board plans
to meet with Mr. Foltz at least once a year to be kept abreast in any insurance
changes.
Minutes: Corey Walker moved
to approve the March 2011 meeting minutes. Susie Thrasher seconded the motion.
Motion passed.
Fiscal
Officer Financial Reports: The Fiscal
Officer distributed the March financial reports. There was a general discussion
regarding the reports. Mr. Wehrkamp appreciates his new technology (IPad) that allows him to review all documents without
printing out excess paper. The Board briefly discussed the possibility of
eliminating most paper by utilizing electronic notebooks. No action taken on
this issue at this time.
Finance Committee: The next meeting is
scheduled for set for Friday, May 6, 2011 at 1:00 p.m. at the main library in
Paulding.
Director's Report: Mrs. Pieper distributed
a list of activities over the past month including extensive time spent on
establishing the new bookmobile service, attending Legislative Day, and meeting
with local author, Kim Sutton. Sutton is writing a book for the library based
on the true account correspondences between a Paulding County Civil War soldier
and the local newspaper.
OLD BUSINESS
Bookmobile Update: Mrs. Pieper brought
the board up to date on all aspects regarding the new bookmobile program.
Fiscal Officer Stahl requested approval of the expense to design and install a
graphic “wrap” around the bookmobile. Geoff Hyman moved to approve the contract
with Natural Design and Graphics of Paulding to design, print and install the
bookmobile wrap at a cost of $12,000 with 50% being paid down up front. Susie
Thrasher seconded the motion. Motion passed.
►
Action Plan for April 2011 Board
Meeting
q Stahl: On March 21,
2011, sent certified letter to past-employee who is holding uncashed payroll
checks. On April 6, 2011, the past-employee signed that the certified letter
had been received. This is the first step before the issue is resolved and the
checks taken off the library’s financial books.
q Stahl: Anticipates
the time clock system to be operational by the next pay period (April 18). She
is currently in a testing mode, working out some bugs and issues. At a later
date the employees may migrate to a swipe card entry system.
q Pieper: The public hearing for the
library’s revised Internet Use and Safety Policy which is compliant with the
Children’s Internet Protection Act (CIPA) was held on this evening with no
public participation. The hearing was publicized 30 days in advance. Mrs. Pieper
will bring the final copy to the board in May for passage.
q Pieper & Stahl: Reported back on
the two events they attended, Legislative Day and Fiscal Officer training. Both
were good events and feedback was positive
q Stahl (ongoing) working on a standards
of operation manual for the Fiscal Officer position
NEW BUSINESS
Public Hearing CIPA
Compliant Internet Policy: Hearing no public comments or objections regarding the
revised Internet Policy, the Board directed Mrs. Pieper to submit the policy in
final form to them in May for approval. No action taken.
Adjourn: Geoff Hyman moved to
adjourn the meeting at about 8:32 p.m. Terry Wehrkamp seconded the motion.
Motion passed. The next meeting of the Board of Trustees will be held Tuesday,
May 17 at 6:00 p.m. at the Antwerp Branch Library, unless otherwise announced.
________________________ ______________________
Geoff
Hyman, Board Secretary Sue
Derck, Board President
GH:snp