Call to
Order: The May 2010
meeting of the Board of Trustees was held at the main Carnegie library in
Paulding. President Sue Derck called the meeting to order at 6:07 p.m.
Roll Call:
The following were present: Board
members: Susie Thrasher, Barb Reighter, Corey Walker, Terry Wehrkamp and Sue
Derck. Board member Geoff Hyman was absent. Director Susan Pieper, Assistant Director
Diana Coy, and Wilma Mullins, Fiscal Officer, were also present.
Action Plan Recorder: Terry Wehrkamp agreed to be the
Action Plan recorder for this evening’s meeting.
Minutes: Corey Walker moved to approve the March/April,
2010 minutes. Susie Thrasher seconded the motion. Motion passed.
Executive Session: At 6:13 p.m., Corey Walker moved
that pursuant to ORC 121.22(G)(1) the board go into
Executive Session to consider personnel issues. Barb Reighter seconded the
motion. A roll-call vote was in the affirmative. At 6:43 p.m., Mr. Walker moved
that the board move back into open session. Mrs. Reighter seconded. A roll-call
vote to move into open session was in the affirmative.
Status of
Ohio Public Library Fund (PLF): Mrs. Coy distributed reports of Ohio’s library
levies that were on the May primary ballot. Eighty-six percent of the levies
passed. She also distributed a history of library funding in Ohio and a
comparison sheet of the PLF distributions for the past few years. This
information is also available via online at www.olc.org
(Ohio Library Council).
Financial
/ Fiscal Officer:
Motion to pay March bills (Pay-X 13042-13092); (Finance 14990-15043) and April
bills (Pay-X 13096-13147); (Finance 15044-15069) was made by Corey Walker and
seconded by Susie Thrasher. After a general discussion and review of the bills,
the motion to pay the bills passed.
Fiscal Officer Travel: Terry Wehrkamp moved and Corey Walker
seconded to approve travel/training for the Fiscal Officer to attend two
sessions of Quick Books. It is time for the Fiscal Officer’s accounting
software, CMI, to be upgraded. The board requests Mrs. Mullins investigate
other accounting software options before renewing and upgrading. Motion passed.
Corey Walker
moved and Terry Wehrkamp seconded the motion for the Director, at her
discretion, to send another employee to both Quick Book training sessions.
Motion passed.
Director's Report: Mrs. Pieper shared upcoming vacation
dates and also distributed a report of general activities since the last Board
meeting, including meeting with the United States Department of Agriculture,
Rural Development Director for NW Ohio regarding possible stimulus grants
monies available for rural libraries. Mrs. Pieper presented to the Rural
Development director options of remodeling the Pritchard Building annex to
include a training meeting room/classroom as well as remodeling and expanding
space for technical and computer services, and storage. She also met with the
Payne Friends of the Library regarding stimulus monies available to repair the
Payne Branch structure.
Staff Kudos: Mrs. Pieper recognized the continuing
dedication and efforts made by the circulation staff and their vital role in
filling patron requests for Moving Ohio Resources Everywhere (MORE) and
inter-library loan (ILL).
OLD BUSINESS
Action Plan for May Meeting: The board reviewed the action plan.
Updates were provided.
Accent Job Placement Program: Mrs. Pieper shared that a worker had
been placed at the library via a placement program. This individual’s wages are
paid by the program. The worker is shelving books at the main Carnegie library
in Paulding.
Pritchard Building: Mrs. Pieper provided an update of
options for the Pritchard Building, owned by the library and located adjacent
to the library property. The building had been leased but the tenant is moving
as of June 2010. Since the building will be available, the Director is looking
into options, such as remodeling, using for storage, renting, etc. The board
decided to meet at this building for the July meeting.
NEW BUSINESS
Personnel: Mrs. Pieper provided an update
regarding the leave request made by Ann Shuherk, library clerk at the Antwerp
Branch Library.
Youth Services Computer Use Policy: Mr. Walker moved that adult patrons
may only use computers in the children’s department at the main Carnegie library
in Paulding when they are accompanied by a child and helping the child on the
computer. Adults may use computers in the children’s room IF they are still
able to actively monitor their child’s library visit. The final determination
will be at the discretion of the staff. Terry Wehrkamp
seconded the motion. Motion passed.
Disposal of Old Book Drop: Mr. Walker moved to allow the
disposal of old book and video drops to be made via sealed bids from interested
parties. If no one is interested, the drops are to be sold as scrap metal. Barb
Reighter seconded the motion. Motion passed.
DVD/CD Cleaner Repair Machine: The board requested Pieper bring
options regarding the acquisition of a machine that would clean and repair DVDs
and CDs. It was also discussed that this could be a service provided to the
public. No action taken.
Foundation Update: Director Pieper clarified that the
Paulding County Carnegie Library Foundation is still in the formation stage and
she was waiting on the 501 (c) 3 status to be completed
by an area accounting firm after which time the Foundation would be
administered by the Paulding County Area Foundation.
Action Plan for July 2010 meeting:
Adjournment:
Corey Walker moved and Terry Wehrkamp seconded the motion to adjourn. The
next board meeting is scheduled for July 20th at 6:00 p.m. at the Pritchard
Building next door to the library, unless otherwise announced.
________________________________ ______________________________
Geoff Hyman,
Board Secretary Sue
Derck, Board President
MS:snp