Tuesday, March 24, 2009

Call to Order: The March meeting of the Board of Trustees was held at the Paulding County Carnegie Library in Paulding. President Sue Derck called the meeting to order at 6:00 p.m.

Roll Call: The following were present: Board members: Susie Thrasher, Michelle Stahl, Corey Walker, Terry Wehrkamp, Geoff Hyman and Sue Derck. Director Susan Pieper, Assistant Director Diana Coy, and Wilma Mullins, Fiscal Officer, were also present.

Citizen Participation: Garey Conley, President of the Friends of the Paulding County Carnegie Library introduced himself to the board and shared with them some of the plans of this newly revitalized group. Upcoming events include a May book sale and support for the levy campaign.

Minutes: Corey Walker moved to approve the corrected February 2009 minutes. Geoff Hyman seconded the motion. Motion passed.

Update on PLF: The board was apprised of the 2009 distribution of the Public Library Fund to date:

January 2009 $ 58,393.49

February 2009 $ 69,600.72

March 2009 $ 39,155.66

Total to date for 2009 $167,149.87

Projected PLF for CY2009 $689,730.00

Financial / Fiscal Officer: Motion to pay bills (Pay-X 12267-12320); (Finance 14317-14362) was made by Susie Thrasher and seconded by Michelle Stahl. There was a general discussion about the bills. Motion carried.

Library Flood Wall: There was a general discussion regarding the library’s flood wall. The board was in general agreement that the wall was purchased in order to protect the historical Carnegie library from flooding and should not be loaned to other branch libraries.

Director’s Report: Mrs. Pieper shared a variety of information with the Board, including:

• Status of Foundation paperwork
• Met with legislators in Columbus during Legislative Day on March 11^th. She encouraged them to support the amendment offered by the Ohio Library Council that would fund the Ohio Public Library Information Network (OPLIN) and the Library for the Blind and Physically Handicapped (LBPH) out of Ohio’s general fund as usual instead of the Public Library Fund (PLF). The PLF would be further reduced by $10 million over a two year period if funding for these agencies were not restored to the State Library of Ohio budget. Mrs. Pieper distributed a copy of the information sheet she gave to legislators that identified the impact the state of the economy had on the public library.
• The director taught eight computer classes during the late winter schedule. She has created curriculum for four new classes and has a total of 10 classes scheduled for April and May.
• Reminded the board of the April 23 Trustee Dinner at the Dana Conference Center in Toledo.
• Requested the Village of Paulding remove the tree from the corner of Harrison and Main streets.
• Library will be hosting an author visit with Caroline Arend on April 7^th. Mrs. Arend lost a son, Zach, due to injuries he received in the Bluffton bus crash. She authored a book about Zach’s childhood.
• The director presented a speech about philanthropy at the Chamber of Commerce annual banquet. She will be presenting the same speech at the Paulding Area Foundation banquet on April 2^nd.

OLD BUSINESS

Personnel Manual Revisions: Tabled

Board Bylaw Discussions: Tabled

Library Levy 2009: The board passed the following resolution:

BOARD OF TRUSTEES

Paulding County Carnegie Library

The Board of Trustees (the "Board") of the Paulding County Carnegie Library (the "Library"), a county library of Paulding County, Ohio met in regular session on March 24, 2009, at 6:00 pm at the Paulding County Carnegie Library with the following members present: Sue Derck, Michelle Stahl, Terry Wehrkamp, Susie Thrasher, Corey Walker and Geoff Hyman.

Michelle Stahl introduced the following resolution and moved its passage:

Resolution requesting the Paulding County Auditor to certify the total current tax valuation of Paulding County, Ohio and the amount to be generated during the first year of collection of a tax levy for current operating expenses of the Paulding County Carnegie Library.

R.C. Section 5705.03

Authorization to levy taxes – collection

WHEREAS, this Board wishes to initiate proceedings for the submission to the electors of Paulding County at the general election to be held November 3, 2009 the question of a tax levy renewable after five (5) years for current operating expenses of the Library;

NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the Paulding County Carnegie Library, Paulding Ohio, two-thirds of all of the members thereof concurring, that:

Section 1. It is necessary to assess a tax for current operating expenses of the Library.

Section 2 The Paulding County Auditor is hereby requested to certify the current tax valuation of Paulding County and the number of mills necessary to produce $275,000 of revenue - during the first year and thereafter annually for a total of five years at which time the levy may be brought before the voters for renewal - of collection of a tax levy for the benefit of the Library for current operating expenses.

Section 3. The Fiscal Officer of this Board is hereby authorized and directed to deliver a certified copy of this resolution to the Paulding County Auditor.

Section 4. It is hereby found and determined that all formal actions of this Board concerning and relating to the adoption of this resolution were taken in an open meeting of this Board, and that all deliberations of this Board and of any of its committees that resulted in such formal action, were in meetings open to the public, in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code.

Terry Wehrkamp seconded the motion and, after discussion, a roll call vote was taken and the results were:

Ayes: 6

Nays: 0

The resolution was adopted.

Passed: March 24, 2009 BOARD OF TRUSTEES,

Paulding County Carnegie Library

Paulding County, OHIO

Attest: Wilma Mullins, Fiscal Officer Sue Derck, Board President

CERTIFICATE

The undersigned Fiscal Officer of the Board of Trustees of the Paulding County Carnegie Library, Paulding, Ohio, hereby certifies that the foregoing is a true copy of a resolution duly adopted by said Board on March 24, 2009, and that a certified copy thereof was filed in the office of the Paulding County Auditor on or before March 27, 2009.

Wilma Mullins, Fiscal Officer, Paulding County Carnegie Library

Resolution # 09-0324

Staff Travel to ALS Exhibits: The board discussed the request from the director to send the staff for one day to the American Library Association conference in Chicago in July. The staff would visit the over 3,000 exhibits. Since this is not a budgeted item, the board decided to table their decision until May. They will reevaluate the travel budget at that time and make a decision.

Unique Management Collection Services: General discussion regarding the status of collections during the trial period and the recommendation to go ahead for the next year. No action taken.

NEW BUSINESS

Children’s Computer Use Policy: Corey Walker moved and Susie Thrasher seconded the motion to restrict the computers in the Children’s Room to children and parents/caregivers with children. Adults may use the computers on the upper floor. At staff discretion, when adult computers are filled, adults may be directed to the Children’s Room. Motion passed.

Executive Session: Mrs. Derck called for the board to adjourn into Executive Session to discuss personnel issues. The roll-call vote was unanimous and at 7:10 p.m. the board was in Executive Session. The board returned to public session at 8:23 p.m. and informed Mrs. Pieper and Mrs. Mullins that their evaluations would be scheduled and conducted by Mrs. Derck and Mr. Wehrkamp.

Cooper Community Library Memorandum of Agreement: Director Pieper received a revised and signed copy of the “contract” between the board and the officials of the Oakwood Library Association (OLA) the night before the board meeting. The board reviewed the revised “contract” and made some corrections, one of which was to change the name of the document from “contract” to “memorandum of agreement”. The revised document will be sent back to the OLA where it will need to be resigned. The board requests at least three originals for their records. No further action taken other than the revisions/corrections.

Adjournment: Terry Wehrkamp moved and Corey Walker seconded the motion to adjourn at 8:40 p.m. The next board meeting is scheduled for April 21, 2009 at 6:00 p.m. at the main library in Paulding, unless otherwise announced.

________________________________ ______________________________

Michelle Stahl, Board Secretary Sue Derck, Board President

MS:snp

ACTION PLAN

Susan Pieper: Work with Norm Cook in completing the 501(c)3 paperwork; Send Cooper Community Library Memorandum of Agreement back to the OLA for revisions and signing.

All: Review and revise/update pages 20-31 of the personnel manual.

Board members: Review and revise/update the Board Bylaws.