Tuesday, January 15, 2008

Call to Order: Sue Derck called the meeting to order at 6:30 p.m.

Roll Call: The following were present: Board members: Leah Smith, Sue Derck, Corey Walker, Susie Thrasher, Michelle Stahl and Terry Wehrkamp. Assistant Director, Diana Coy and Wilma Mullins, Clerk-Treasurer were also present. Director Susan Pieper was not present as she was attending the American Library Association Midwinter Conference in Philadelphia.

Tour of Adjacent Property: The board members toured the property next door owned by the library and leased out to the Buckeye Western School District. The board reconvened at the library for their regular meeting.

Reorganization of the Board of Trustees: Michelle Stahl moved and Leah Smith seconded that the officers remain as they are. Motion passed with Sue Derck as President, Terry Wehrkamp Vice-President, and Michelle Stahl, Secretary.

Reappointment of Clerk-Treasurer: Leah Smith moved and Susie Thrasher seconded to reappoint Wilma Mullins as Clerk-Treasurer for 2008. It was noted that the title of Clerk-Treasurer will soon be changed to Fiscal Officer in the Ohio Revised Code.

Minutes: There was a presentation and review of the December 2007 minutes. Terry Wehrkamp moved to approve the minutes. Leah Smith seconded the motion. Motion passed.

Clerk Treasurer Reports:

Ø The board asked Mrs. Mullins to provide them expiration dates for all board members at the February meeting.

Ø Mrs. Mullins informed the board that the checking account was dangerously declining and she recommended transferring cash from a certificate of deposit to the checking account to cover an anticipated large check run and payroll. She would transfer the money back to Star Ohio when the state check arrived.

Ø Mrs. Mullins informed the board that the IRS mileage reimbursement rate has increased as of January 1, 2008 to .505 per mile.

Michelle Stahl moved and Terry Wehrkamp seconded that a certificate of deposit be cashed and deposited into Star Ohio and then to transfer to checking only as needed to pay bills. Motion passed.

Financial / Clerk-Treasurer: Motion to pay bills (January Pay-X 11328-11402; Finance 13561-13619) was made by Susie Thrasher and seconded by Leah Smith. Motion carried.

2008 Appropriations: Terry Wehrkamp moved and Leah Smith seconded to approve the 2008 Appropriations as presented. Motion passed by following resolution:

Appropriations Resolution:

Be it resolved by the Board of Library Trustees of the Paulding County Carnegie Library, Paulding County, Ohio, that to provide for the current expenses and other expenditures of said Board of Library Trustees, during the fiscal year, ending December 31^st, 2008, the sums as presented by the clerk-treasurer on the Annual Appropriation Resolution be set aside and appropriated for the several purposes for which expenditures are to be made for and during said fiscal year. Resolution passed via roll call vote with all members present voting “aye”.

Board Discussions:

Ø Request to see Director Pieper’s travel commitments and obligations for FY 2008

Ø To be good stewards of library funds the board requested to review the actual account expenditures for FY 2007 and to realistic estimated account expenses for FY 2008

Ø The board wants to try to avoid repeated transfers from one account to another.

OLD BUSINESS

Junction Branch: The director had no news to report for the January meeting. The answers to questions still needed to be obtained from Joe Burkard. The board generally discussed that if the Toledo Diocese deeded the church to the library, then the library would be responsible for payment of maintenance expenses. There was no formal Friend’s group formed as of yet. They requested that Joe Burkard, county prosecutor and legal representative of the group filing an injunction against the Toledo Diocese to be present at the February meeting.

NEW BUSINESS

2008 Holidays: Corey Walker moved, Susie Thrasher seconded and the board approved the following closed dates for 2008:

January 21 Martin Luther King, Jr. Birthday

February 18 President’s Day

March 21 Good Friday (close at noon)
April 18 Ohio Library Council Chapter Conference (Toledo): CE for staff

May 26 Memorial Day

July 4 Independence Day

September 1 Labor Day

October 13 Columbus Day

November 7 Staff Development Day: CE for staff

November 11 Veteran’s Day
November 27, 28 Thanksgiving Holiday (Thursday and Friday – open Saturday)
December 24, 25 Christmas Eve Day and Christmas Day (Wednesday and Thursday)

December 31 New Year’s Eve Day (Wednesday)

January 1, 2009 New Year’s Day (Thursday)

Personal Day Request: The board tabled a request by the director to modify the benefit of personal days (five days for full-time and three days for part-time).

American Library Association Conference in Anaheim: Susie Thrasher moved and Leah Smith seconded to approve travel by Pieper to the ALA annual conference in Anaheim, California. Motion passed. One board member may also attend pending availability of resources.

Other:

Ø It was noted that Stykemain Chevrolet Pontiac removed their automobile inventory from the library lot.

Ø Assistant Director Diana Coy distributed “Ballot Issues Notebooks” to each board member for review and discussion at February meeting.

Ø The board reasserted that if personal time is not used by the end of the calendar year, it is forfeited.

Adjournment: Terry Wehrkamp moved and Michelle Stahl seconded the motion to adjourn. The meeting was adjourned at 10:30 p.m. The next Board meeting would be held on February 19, 2008 at the main library at 7:00 p.m.

Michelle Stahl, Board Secretary Sue Derck, President

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