Tuesday, March 20, 2007

 

 

 

 

Call to Order: Sue Derck called the meeting to order at 7:00 p.m. at the Antwerp Branch Library. The February meeting had been canceled. After an introduction of the Antwerp Branch team, Laura Woodcox and Ann Shuherk, the meeting proceeded.

 

Roll Call:  Board members present: Leah Smith, Sue Derck, Corey Walker, Susie Thrasher, Michelle Stahl and Terry Wehrkamp. Director Susan Hill, Assistant Director, Diana Coy and Wilma Mullins, Clerk-Treasurer were also present.

 

Minutes: There was a presentation and review of the January 2007 minutes. Corey Walker moved to approve the minutes. Michelle Stahl seconded the motion. Motion passed.

 

Financial / Clerk-Treasurer Reports: Motion to pay bills (January Pay-X 10613-10679 & February Pay-X 10683-10738) and (January Finance 12896-12995 & February Finance 12956-13001) was made by Leah Smith and seconded by Susie Thrasher. Motion carried.

 

Ø  Check Signing Policy: Michelle Stahl moved that all checks be signed by clerk-treasurer Wilma Mullins and one board member: President Sue Derck, Vice-President Terry Wehrkamp, Secretary Michelle Stahl, Board Member Susie Thrasher, Board Member Corey Walker, Board Member Leah Smith. In case of emergency checks could be signed by two board members in lieu of clerk-treasurer’s signature. Terry Wehrkamp seconded the motion. Motion passed.

 

Ø  Clerk-Treasurer Class: Corey Walker moved to approve Wilma Mullin’s attendance at clerk-treasurer classes in Columbus on April 19th and 20th. One of these classes, on investments, is mandatory. Susie Thrasher seconded the motion. Motion passed.

 

Ø  New Financial Line Item: Michelle Stahl moved that Wilma designate a new financial line item, 100.01.51670 Unemployment and transfer the funds from “other employee benefits” to pay the unemployment claim of Bill Murphy. Terry Wehrkamp seconded the motion. Motion passed.

 

Ø  New Report: The Board requested that Mrs. Mullins distribute a report that lists bank year-to-date amounts at future meetings.

 

OLD BUSINESS

 

Paulding County Carnegie Library Foundation:  Director Hill informed the Board that she has met with the Paulding County Area Foundation representatives and they are excited about the possibility of a new library foundation. Work is still ongoing in forming the foundation.

 

Rural Library Summit:  Hill provided an update on this event that she was invited to attend in Clarion, Pennsylvania on January 30-31. Representatives from the Bill & Melinda Gates Foundation, State Library of California, the Rural Sustainability Project (WebJunction), Library Journal and the Association for Rural and Small Libraries were in attendance.

 

Delinquent Patron Accounts:  The Board requested a report listing delinquent patrons who owed more than 100.00 worth of fines/fees. Hill will make a decision regarding recouping these monies in small claims court.

 

Customer Service Statement:  Corey Walker moved that the library adopt the Customer Service Mission as presented by Director Hill. This mission includes a theme (we are Paulding County’s Information Professionals), a customer service statement and core service values. This mission will be reviewed with the staff on an annual basis. Terry Wehrkamp seconded the motion. Motion passed.

 

NEW BUSINESS

 

New Library Funding: Director Hill shared with the Board the new library funding formula as being proposed by Governor Strickland in his budget. The library fund would be called Local Library Fund (LLF) and would consist of 2.2% of all general revenue funds. This is a change from the Local Library Government Support Fund (LLGSF) that was a percentage of the personal income tax.

 

Repair of Boiler Radiators: Hill shared that she hired an engineer and a boiler consultant to evaluate our current system. Many of the radiator units are no longer in service, but are leaking. Terry Wehrkamp moved that we hire Poorman’s boiler service to repair leaky radiators at a cost of $1462. Leah Smith seconded the motion. Motion passed.

 

ALA Conference in Washington DC: Michelle Stahl moved that Director Hill attend the American Library Association Conference in Washington DC on June 21-27. Hill will be speaking at a bookmobile roundtable sponsored by ALA and will also attend a planning meeting regarding the Public Library Association Conference to be held in Minneapolis in 2008. Leah Smith seconded. Motion passed.

 

Book Expo 2007: Terry Wehrkamp moved and Susie Thrasher seconded that Diana Coy and Vicky Hull attend the Book Expo 2007 in New York City on May 31-June 3. There will be over 1000 authors present at this event as well as workshops for librarians. Motion passed.

 

OLC Chapter Conferences & Trustee Dinner:  Hill shared with the Board that the staff will be attending the Ohio Library Council Chapter Conference in Toledo on April 13th and that she will be speaking at that event as well as Chapter Conferences in Dayton and Columbus. Hill also invited Board members to attend the Trustee Dinner on April 12th in Toledo.

 

Lawn Maintenance:  Susie Thrasher moved that Solid Ground Property Management and Landscaping mow our lawn for $35 per time and also clean up the rear area of the parking lot for $780. Terry Wehrkamp seconded the motion. Motion passed.

 

Executive Session:  The Board went into Executive Session to discuss a personnel matter.

 

Adjournment:  Michelle Stahl moved and Terry Wehrkamp seconded the motion to adjourn. The next Board meeting would be held on April 17, 2007 at the main library at 7:00 p.m.

 

                                                           
Michelle Stahl, Board Secretary                                     Sue Derck, President 

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