Tuesday, October 16, 2007

Call to Order: The October 2007 meeting of the Board of Trustees was held on Tuesday, October 16, 2007 in the meeting room at the main library. Sue Derck called the meeting to order at 7:00 p.m.

Roll Call: Board members present: Leah Smith, Terry Wehrkamp, Michelle Stahl, Susie Thrasher and Sue Derck. Board member Corey Walker was absent. Director Susan Pieper, Assistant Director Diana Coy and Wilma Mullins, Clerk-Treasurer were also present.

Minutes: There was a presentation and review of the September 2007 minutes (meeting held on October 2). Mrs. Smith moved to approve the corrected minutes. Mrs. Thrasher seconded the motion. Motion passed.

Financial / Clerk-Treasurer Reports: Motion to pay bills for September (Pay-X 11149-11203) and (Finance 13389-13424) was made by Michelle Stahl and seconded by Terry Wehrkamp. Motion carried.

Additional Clerk Treasurer Business:

· Transfer Funds from Star Ohio: Mrs. Mullins advised the board that she transferred $52,485.59 to Star Ohio as per the boards’ directive.

· Spam Protection: Susie Thrasher moved that the library purchase the subscription for spam protection for the library server as presented. Terry Wehrkamp seconded. Motion passed.

· Property Taxes on Prichard Building: Michelle Stahl moved to approve the formation of a new account for “Taxes” numbered 100.01.57210 and transfer $4965.53 from account numbered 100.01.53312 (Pritchard Building Repairs) to pay the taxes. Terry Wehrkamp seconded the motion. Motion passed.

· Minimum Wage: Mrs. Mullins informed the board that the minimum wage would be increased on January 1, 2008 and the board may want to review and adjust wages accordingly.

· Depository Agreement: Mrs. Mullins informed the board of a new depository agreement with the State Bank.

Leasing Gravel Parking Lot: The board directed Pieper to send a certified letter to Tom and Judy Stykemain and Jim Stykemain stating the library’s intention to charge rent on the parking lot the car dealership is currently using for free. Rent would be $300 a month and would commence on January 1, 2008. The board required notification by the Stykemains by November 15, 2007 if they were interested in leasing the property. If they were not, they were to have their inventory removed from library property by January 1, 2008. Motion made by Leah Smith and seconded by Susie Thrasher. All voted in the affirmative with Stahl abstaining from the vote. Motion passed.

OLD BUSINESS

Board Retreat/Strategic Planning: The board retreat location has been changed to the Inn at Sauder Village in Archbold, Ohio with Jan Haines of the State Library of Ohio facilitating.

Mid-Winter ALA Conference in Philadelphia: Leah Smith moved to approve travel costs for Pieper to attend ALA Mid-Winter Conference in Philadelphia. Terry Wehrkamp seconded. Motion passed.

Public Library Association Conference in Minneapolis (March 2008): The board of trustees approved travel for the following employees: Susan Pieper, Wilma Mullins, Diana Coy, Vicky Hull, Michelle Sidle, Sara Molitor, Anissa Williamson, Kirk Baker, Laura Woodcox and Ann Shuherk; and the following board members: Michelle Stahl and Sue Derck. The employees will travel by train and receive a per diem amount of $40.00 for meals. Derck will also travel by train. Travel arrangements will be pending for Stahl based on her availability to attend, although a hotel room will be reserved. The library will pay hotel and travel expenses. Motion made by Michelle Stahl and seconded by Susie Thrasher. Motion passed.

Travel Expenses: Leah Smith moved that the necessary funds to cover the expenses for travel be transferred as needed. Terry Wehrkamp seconded. Motion passed.

Staff Development Day: Pieper shared with the Board plans for staff development day to be held on Friday, November 9^th. The staff will carpool to Barnes and Noble in Fort Wayne. The bookstore staff will share new buying trends in children’s and adult’s sections. The staff will then be able to pick out books for their departments.

NEW BUSINESS

Microfilm Reader: Michelle Stahl moved to purchase a new microfilm reader/printer/scanner at a price not to exceed $7500. Terry Wehrkamp seconded the motion. Motion passed. Susie Thrasher then moved to transfer funds from Building Improvement to Furniture and Equipment to pay for the printer. Michelle Stahl seconded. Motion passed.

Exterior Front Steps: The board asked Pieper to investigate painting a yellow stripe on the top step of the landing in front of the building.

Adjournment: Michelle Stahl moved to adjourn the meeting. Terry Wehrkamp seconded the motion. Motion passed. The next board meeting will be held on November 20, 2007 at the main library in Paulding.

Michelle Stahl, Board Secretary Sue Derck, President

MS: snh