Tuesday, July 17, 2007

Call to Order: Sue Derck called the July 17^th meeting to order at 7:00 p.m. at the Paulding County Carnegie Library.

Roll Call: Board members present: Leah Smith, Corey Walker, Susie Thrasher, Terry Wehrkamp, Michelle Stahl and Sue Derck. Director Susan Pieper, Assistant Director Diana Coy and Wilma Mullins, Clerk-Treasurer were also present.

Executive Session: Terry Wehrkamp moved and Susie Thrasher seconded the motion for the Board to adjourn into Executive Session to discuss legal matters. A roll call vote unanimously approved moving into the session.

Public Session: Leah Smith moved and Michelle Stahl seconded to go back into public session.

Minutes: There was a presentation and review of the June 2007 minutes. Corey Walker moved to approve the minutes as corrected. Terry Wehrkamp seconded the motion. Motion passed.

Financial / Clerk-Treasurer Reports: Motion to pay bills for May (Pay-X 10889-10944) and (Finance 13140-13207) and for June (Pay-X 10948-11001) and (Finance 13208-13268) was made by Michelle Stahl and seconded by Susie Thrasher. Motion carried.

New Server: Michelle Stahl moved and Susie Thrasher seconded to pay $629.96 for a new server to be used for e-mail. Motion passed. Director Pieper informed the board that the library may discontinue providing e-mail service to the staff due to the high amount of maintenance involved. If that determination is made, the server will be used for other purposes.

Transfers: Michelle Stahl moved, Leah Smith seconded and the Board approved the transfer of $1,000 from 100-01-51610 Health Insurance to 100-01-53110 Travel.

Ø Check authorization signature: Mrs. Mullins distributed the signature card forms for the board to sign for authorization to sign checks.

Ø Depository Agreements: The board asked Mrs. Mullins to bring depository agreements she has with local financial institutions to the next board meeting for review.

OLD BUSINESS

Delinquent Patron Accounts: Director Pieper informed the board that she will be working with Unique Management to set up a conference call early in the fall.

Foundation Update: Pieper informed the board that all material has been sent to the Paulding County Area Foundation attorney, Norm Cook, for the formation of the Paulding County Carnegie Library Foundation.

Board Retreat and Long Range Planning: Pieper is working with the State Library of Ohio to schedule a consultant to facilitate a strategic planning session for the board to take place fall 2007.

NEW BUSINESS

Legal Advice: Corey Walker moved and Terry Wehrkamp seconded the motion to request that the library’s attorney, Joseph Burkard (Paulding County Prosecutor), provide a written statement of advice on to how to proceed with an incident that took place during John Paulding Days. Motion passed.

Lease for next door property: Susie Thrasher moved to approve that Mrs. Mullins negotiate a new lease with the Western Buckeye Educational Service Center for the property adjacent to the library. Proof of liability insurance certificate with the library named as additional insured will be required. Michelle Stahl seconded the motion. Motion passed.

Oakwood Branch Update:

· Leah Smith moved that the library build or purchase a video browser unit for the new Cooper Community Library in Oakwood at a cost not to exceed $1,000. Terry Wehrkamp seconded. Motion passed.

· Director Pieper informed the board that she was working with the Oakwood staff to determine new hours for the branch beginning in September. The new hours would include later in the evening and on Saturdays.

· Director Pieper brought the board up to date on moving plans for the new branch. Ribbon cutting is scheduled for September 1^st, 10:00 a.m. during the Oakwood Homecoming Celebration.

New Antwerp Branch Hours: Director Pieper informed the board that she will be working with the Antwerp Branch staff to determine if additional hours on Thursdays would be needed. Currently the Antwerp Branch is the busiest branch in the system and is closed on Thursdays.

Youth Services Department: Director Pieper reported that circulation statistics are up over 400 from this time last year. This increase is due to the new Youth Services Team and their dedication to providing quality service in that department. Anissa Williamson, Sara Molitor and Kirk Baker are to be commended for their hard work. A discussion on how to reward employees who go above and beyond their duties ensued with any decision and further discussion tabled until a later date.

Director Personal Issues: Director Pieper let the board know that she would be taking a few days vacation in August. She is also looking at the possibility of dropping the library health insurance and going on her husband’s insurance as the primary coverage. This would result in a savings of over $400 per month for the library. She will make a decision within a few months.

Adjournment: Terry Wehrkamp moved motion to adjourn at 9:30 p.m. Michelle Stahl seconded the motion. Motion passed.

The next Board meeting would be held on August 21, 2007 at the main library in Paulding at 7:00 p.m.

Michelle Stahl, Board Secretary Sue Derck, President

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