Tuesday, January 16, 2007

Call to Order: Sue Derck called the meeting to order at 7:00 p.m.

Roll Call: The following were present: Board members: Leah Smith, Sue Derck, Corey Walker, Susie Thrasher and Michelle Stahl. Terry Wehrkamp was absent. Director Susan Hill, Assistant Director, Diana Coy and Wilma Mullins, Clerk-Treasurer were also present. Mrs. Derck welcomed new board member, Corey Walker. Mr. Walker is the director of the Paulding County Job and Family Services.

Minutes: There was a presentation and review of the December 2006 minutes. Leah Smith moved to approve the minutes. Susie Thrasher seconded the motion. Motion passed.

Financial / Clerk-Treasurer: Motion to pay bills (December Pay-X 10553-10609; Finance 12816-12895) was made by Susie Thrasher and seconded by Michelle Stahl. Motion carried.

Reorganization of the Board of Trustees: Sue Derck was elected President, Terry Wehrkamp Vice-President, and Michelle Stahl, Secretary. Slate will stand as elected unless Mr. Wehrkamp does not accept his position.

Reappointment of Clerk-Treasurer: Susie Thrasher moved and Leah Smith seconded to reappoint Wilma Mullins as Clerk-Treasurer for 2007.

2007 Appropriations Resolution:

Be it resolved by the Board of Library Trustees of the Paulding County Carnegie Library, Paulding County, Ohio, that to provide for the current expenses and other expenditures of said Board of Library Trustees, during the fiscal year, ending December 31^st, 2007, the sums as presented by the clerk-treasurer on the Annual Appropriation Resolution be set aside and appropriated for the several purposes for which expenditures are to be made for and during said fiscal year. Resolution passed via roll call vote with all members present voting “aye” and one member absent not voting.

Normal Expenses: Michelle Stahl moved that all normal and regular monthly bills be paid for fiscal year 2007. Susie Thrasher seconded the motion. Motion carried.

OLD BUSINESS

Paulding County Carnegie Library Foundation: Director Hill informed the Board that an initial fact-finding meeting has been scheduled on February 12^th with representatives of the Paulding County Foundation.

Director’s Contract: Director Hill presented a corrected Director’s Contract for signing. President Sue Derck and Director Susan Hill signed two copies of the three-year contract. One copy on file with the Clerk-Treasurer and one on file with the Director.

Rural Library Summit: Hill provided an update on this event that she was invited to attend in Clarion, Pennsylvania on January 30-31. Representatives from the Bill & Melinda Gates Foundation, State Library of California, the Rural Sustainability Project (WebJunction), Library Journal and the Association for Rural and Small Libraries will be in attendance.

NEW BUSINESS

Dress Code Policy: Michelle Stahl moved to accept the new Dress Code Policy. Susie Thrasher seconded. Motion Passed.

Technology Plan: Leah Smith moved and Corey Walker seconded the adoption of the 2006-2008 Technology Plan. The State Library of Ohio approved this plan. Motion passed.

Upgrade of Polaris: Leah Smith moved and Michelle Stahl seconded the upgrading of equipment and servers for the Polaris circulation system at a cost of $4500. Motion passed.

Maintenance of 119 S. Main: Susie Thrasher moved and Corey Walker seconded the approval to pay for ceiling tile removal and replacement due to water damage at the next-door property. Cost is $1250. Motion passed.

Delinquent Accounts: Leah Smith moved that the library turn delinquent accounts over to small claims court per the director’s discretion. Michelle Stahl seconded the motion. Motion passed.

Personnel: Michelle Stahl moved to hire Tiffany Westendorf as a page for the main library. Leah Smith seconded the motion. Motion carried.

The board decided not to appeal the unemployment claim made by Bill Murphy.

Battle of the Books: Director Hill informed the board that this would be the last year for the Battle of the Books competition. This countywide event has been held since the 1980s, but has run its course. The students are not reading the battle books and there are too many complaints from teachers and parents. The library staff has modified the program throughout the years to accommodate requests, but has recommended the program end. The board concurred.

Board Bylaws: A copy of the Bylaws for the Trustees was distributed. It was suggested that the board review the bylaws for any changes, amendments, etc.

Adjournment: Michelle Stahl moved and Susie Thrasher seconded the motion to adjourn. The next Board meeting would be held on February 20, 2007 at the main library at 7:00 p.m.

Michelle Stahl, Board Secretary Sue Derck, President

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