Tuesday, April 17, 2007

 

 

 

 

Call to Order: Sue Derck called the meeting to order at 7:00 p.m. at the Paulding County Carnegie Library.

 

Roll Call:  Board members present: Leah Smith, Sue Derck, Corey Walker, Susie Thrasher, and Terry Wehrkamp. Board member Michelle Stahl was absent. Director Susan Hill, Assistant Director, Diana Coy and Wilma Mullins, Clerk-Treasurer were also present.

 

Minutes: There was a presentation and review of the March 2007 minutes. Susie Thrasher moved to approve the minutes. Leah Smith seconded the motion. Motion passed.

 

Financial / Clerk-Treasurer Reports: Motion to pay bills (Pay-X 10741-10825) and (Finance 13002-13078) was made by Corey Walker and seconded by Terry Wehrkamp. Motion carried.

 

Ø  Distribution of Reports: Mrs. Mullins distributed a number of financial reports for the board’s review including: Year-to-Date, Monthly Expense, and Revenue & Expense for the past ten years.

 

OLD BUSINESS

 

Delinquent Patron Accounts:  Susie Thrasher moved and Corey Walker seconded that the library use the collection firm, Unique Management Services, Inc. to collect overdue fines. This will be a 90 trial period. Motion passed.

 

Patron Registration Change:  Terry Wehrkamp moved to start collecting birthdates on patron registration cards effective May 1, 2007. Leah Smith seconded. Motion passed.

 

NEW BUSINESS

 

Hill Appointment: Director Hill shared with the Board that she has been appointed to the membership committee of the Association for Rural and Small Libraries. Committee work will be conducted electronically and via conference call.

 

Budget Update: Director Hill shared with the Board that we are still holding out for some sort of correction of our budget mid-year.

 

Public Library Association Conference: Hill shared that the Public Library Association (PLA) conference committee has chosen one of the programs Hill submitted to be presented at the conference, March 2008, in Minneapolis. The program will be about designing and maintaining library websites.

 

John Paulding Days Grand Marshal Nomination: Director Hill is nominating the library, represented by the staff, to be the grand marshal at the John Paulding Days parade. The theme is “Thru the Years” and Hill believes the library is a good representation of an institution that has served the county over the past 90 years.

 

Youth Services Symposium: Susie Thrasher moved to send up to three staff members to the Youth Services Symposium 18: It’s Not All Dr. Seuss! Reaching Beginning Readers Kindergarten-3rd Grade, May 9th and 10th at Deer Creek State Park. Terry Wehrkamp seconded the motion. Motion passed.

 

Board Strategic Planning Session:  The board requested that Hill organize a strategic planning event for long-range planning to be held for the board off-site, possibly at Sauder Village in Archbold with a State Library consultant moderating the session. Hill will let the board know what dates would be available in September.

 

Oakwood Branch Library:  The Oakwood Library Association (the support group for the Oakwood Branch Library) requested the board meeting in Oakwood in order to tour the new building (as it is coming along) and also hear a presentation and request for donation. The board will meet at their regular meeting in May at the Oakwood Branch.

 

Adjournment:  Corey Walker moved motion to adjourn. The next Board meeting would be held on May15, 2007 at the Oakwood Branch Library at 7:00 p.m.

 

                                                           
Michelle Stahl, Board Secretary                                     Sue Derck, President 

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