Tuesday, February 21, 2006

Call to Order: Lonnie Bostelman called the February 2006 meeting of the Paulding County Carnegie Library Board of Trustees to order at 7:00 p.m.

Roll Call: The following were present: Board members: Leah Smith, Lonnie Bostelman, Michelle Stahl, Susie Thrasher, Sue Derck and Terry Wehrkamp. Director Susan Hill, Diana Coy, Assistant Director and Wilma Mullins, Clerk-Treasurer were also present.

Minutes: Sue Derck moved to approve the corrected January 2006 minutes. Leah Smith seconded. Motion passed.

Financial / Clerk-Treasurer: Motion to pay bills (Pay-x 9835-9891; Finance 12173-12220) was made by Leah Smith, seconded by Michelle Stahl. Motion passed.

Transfers: Motion made by Michelle Stahl and seconded by Sue Derck to approve the transfer of $200,000 from Star Ohio to the Checking Account; set up a new account, “Buildings 100.01.55310”; and approve transfer from Building Improvements to Buildings. Motion passed.

Bank Transfer

Amount: From: To:

$200,000 BANK 10 BANK 1

Star Ohio Checking Account

Transfer of Appropriations

Amount: From: To:

$175,000 Building Improvement Buildings

100.01.55410 100.01.55310

Clerk-Treasurer Report: Mrs. Mullin’s informed the Board that she will be setting up new accounts for the rental income from the newly acquired property.

OLD BUSINESS

Land/Property Acquisition: Closing on the property next door is scheduled for Monday, February 27^th pending the outcome of the county prosecutor’s (the library’s lawyer) review of the sale documents and his recommendations, if any.

Antwerp Branch Concerns: Ms. Hill informed the board that she would be writing a letter to the council members of the Village of Antwerp regarding cooperation in maintaining the library building. She will request reimbursement for the light bulbs the library had to purchase, as this is part of the building fixtures.

Sick Leave Pool: The Board further discussed a staff sick leave pool. They want to keep it simple and tabled the issue until April so that they may review options.

Payne Branch Furniture: Ms. Hill presented a quote for a new circulation desk for the Payne Branch Library. They will be celebrating 10 years next year. The Board requested more options, as the quote was cost prohibitive. A decision was tabled.

NEW BUSINESS

2006 OLC Chapter Conference: Susie Thrasher moved and Sue Derck seconded that the library closes on April 28, 2006 so the staff might attend the OLC Chapter Conference in Toledo. Motion passed.

Executive Session: The Board adjourned into executive session to discuss personnel matters.

Oakwood Branch Update: Ms. Hill shared that the Oakwood Library Association had received a number of donations the week of February 20^th including a $50K donation from Coopers and a $1,000 and $500 from other donors. The Board briefly discussed meeting room guidelines and policies for the new Oakwood facility, deciding that the building will be owned by the Oakwood Library Association and as long as they provide the facility free of charge for public and certain non-profit events that they see nothing wrong with also renting out the room for social events – as long as the library is secure during these events.

Adjournment: Being no new business, Terry Wehrkamp moved to adjourn the meeting. Michelle Stahl seconded the motion. Motion passed.

The next Board meeting would be held the third Tuesday in March at the main library in Paulding.

Michelle Stahl, Board Secretary Lonnie Bostelman, President

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