Tuesday, September 19, 2006

 

 

 

 

Call to Order: Lonnie Bostelman called the meeting to order at 7:00 p.m.

 

Roll Call:  The following were present:  Board members: Leah Smith, Lonnie Bostelman, Terry Wehrkamp, Sue Derck and Michelle Stahl. Susie Thrasher was absent. Director, Susan Hill, Assistant Director, Diana Coy and Wilma Mullins, Clerk-Treasurer were also present.

 

Minutes: There was a presentation and review of the August 2006 minutes. Motion made to approve minutes by Michelle Stahl.  Seconded by Leah Smith. Motion passed.

 

Financial / Clerk-Treasurer: Bills (August: Pay-X 10272-10328; Finance 12595-12651) were approved.  Motion to pay bills made by Terry Wehrkamp and seconded by Leah Smith. Motion carried

 

Transfers: Motion to approve transfers totaling $15,000.00 made by Sue Derck, seconded by Leah Smith. Motion carried.

 

Amount                                 From:                                       To:

$3,000.00                               Insurance – Health                     Video & DVDs

                                             100.01.51610                             100.01.54320

$6,000.00                               Building Improvement                 Building Repairs

                                             100.01.55410                             100.01.53310

$6,000.00                               Building Improvement                 Furniture & Equipment   

                                             100.01.55410                             100.01.55510                

 

Other Clerk Treasurer Business:

·               Motion to approve purchase of CMI computer for Clerk-Treasurer made by Michelle Stahl. Seconded by Terry Wehrkamp. Motion passed.

·               $54,812.39 will be the amount of the state check from the Auditor’s office for September.

·               Clerk-Treasurer needs to attend an investment class in Columbus on October 19th. Motion to approve overnight travel and registration for Wilma Mullins and Diana Coy made by Leah Smith. Seconded by Terry Wehrkamp. Motion passed.

·               Mrs. Mullins reported to the board that she is placing cash registers in the children’s room and all branches. She is adjusting procedures for more internal control of fine and other monies.

 

OLD BUSINESS

 

Staff Bonus: Wilma will bring figures to the October meeting. The director requested bonus checks are distributed last pay period of November or first pay period of December.

 

Director Contract: The board is interested in renewing the Director’s contract. Negotiations will begin in October.

 

NEW BUSINESS

 

Passing of Iris Gallagher: Director Hill informed the Board that past library director, Iris Gallagher, passed away Sunday, September 17, 2006 at age 99. The board appreciates her long life of service and will place memorial books in the collection in her memory.

 

Personnel: Request approval of hiring new page, Donna Sue Cole with a beginning date of 8/24/06. Sue Derck moved to approve the hiring of the new page. Michelle Stahl seconded. Motion passed.

 

Front Steps Quote: Request approval to accept the bid from D-N-A Concrete for a total cost of $5,800 to repair cracked and broken concrete on the front steps. Motion made by Sue Derck, seconded by Michelle Stahl. Motion carried.

 

Holiday Meal: Director Hill informed the Board that the Staff Appreciation Holiday Dinner would be held on Tuesday, December 19th at Grants Catering Hall in Antwerp.

 

Web Site Update: Director Hill informed the Board that she has installed a new statistical mechanism (ShinyStat.com) on our website. We average 266 hits each day (six day period). In addition to the U.S., we have had visitors from Canada, France, Netherlands, Serbia and Montenegro and Belgium.

 

Staff Development: Head of Youth Services, Bill Murphy is attending a “Gaming in Libraries” workshop in Bowling Green this Friday, the 22nd of September. Presenters are from Ann Arbor, Michigan. Computer games as well as board games are an effective way to entice

 

 

 

 

 

teens and younger teens to use the library. Motion made by Terry Wehrkamp, seconded by Sue Derck. Motion carried.

 

The director informed the board that she wants to schedule another staff development day for this November focusing on team building. She will bring details in October.

 

Technology Fund

We have already sent out an initial request for funds to the Eagles to acquire two children’s computers for computer games (literacy and educational based as well as entertainment). Anissa Williamson is spearheading this children’s fund.

 

Oakwood Branch Update

 

The plans have been approved in Columbus. Look for construction/remodeling to start soon. Projected date of opening: Summer 2007.

 

Ash Tree Update

 

Diana reported that two ash trees have been tagged. One tree was cut down and removed to test for ash bore. There were no ash bores found.

 

Adjournment:  Being no further business to discuss, Terry Wehrkamp moved to adjourn the meeting. Michelle Stahl seconded. Motion passed.

 

The next Board meeting would be held the third Tuesday in October at 6:00 pm (new time) at the main library in Paulding.

 

 

                                                        

 


Michelle Stahl, Board Secretary                       Lonnie Bostelman, President 

MS: snh