Tuesday, October 17, 2006

Call to Order: Lonnie Bostelman called the meeting to order at 6:00 p.m.

Roll Call: The following were present: Board members: Leah Smith, Lonnie Bostelman, Terry Wehrkamp, Sue Derck and Michelle Stahl. Susie Thrasher was absent. Director, Susan Hill, Assistant Director, Diana Coy and Wilma Mullins, Clerk-Treasurer were also present.

Minutes: There was a presentation and review of the September 2006 minutes. Motion made to approve minutes by Sue Derck. Seconded by Terry Wehrkamp. Motion passed.

Financial / Clerk-Treasurer: Bills (September: Pay-X 10331-10412; Finance 12652-12700) were approved. Motion to pay bills made by Leah Smith and seconded by Michelle Stahl. Motion carried.

Transfers: None presented.

Other Clerk Treasurer Business:

• Bonuses: Mrs. Mullins presented amounts of 3%, 4% and 5% cost for staff bonuses. After discussion Michelle Stahl moved to give the staff a 5% bonus to be paid and distributed on the November 10, 2006 payroll. Sue Derck seconded the motion. Motion carried via roll call vote.
• Mrs. Mullins reported that the computer classes in Excel were excellent.

OLD BUSINESS

Director Contract: The Director shared accomplishments, visions and goals for the library. Negotiations began to renew her contract. The Board will make a decision at the November meeting.

Staff Development Day: The Director shared with the board her plans for Staff Development Day to be held on Friday, November 10^th, which included team building while bowling in Fort Wayne and a visit to Mitchell Books in Fort Wayne. The staff will be able to select titles for their branches and departments.

NEW BUSINESS

Roof next door: Hill informed that with the heavy rains of recent the roof of the building next door has not held up. It is a flat roof and is leaking extensively. ProClean out of Van Wert came up immediately and began drying out the area, removing wet ceiling tiles, drying for mold, etc. The board suggested Hill secure estimates for a new “pitched roof” to be built to alleviate future leaking problems.

Holiday Meal: Director Hill informed the Board that the Staff Appreciation Holiday Dinner would be held on Tuesday, December 19^th at Grants Catering Hall in Antwerp.

Board Members Terms: Lonnie Bostelman announced that his term is up in November and he will not be renewing his place on the board. He has been serving the library for over 20 years. The board was sorry to see him step down. Michelle Stahl’s term is up in November and she is interested in renewing for another term.

Technology Fund

The Eagles donated $1,000 for gaming computers in the children’s room. This donation is the first one for the Technology Fund, a fund established in order to ensure the sustainability of the library’s technology.

Adjournment: Being no further business to discuss, Terry Wehrkamp moved to adjourn the meeting. Michelle Stahl seconded. Motion passed.

The next Board meeting would be held the third Tuesday in November at 6:00 pm (new time) at the main library in Paulding.

Michelle Stahl, Board Secretary Lonnie Bostelman, President

MS: snh