Tuesday, November 21, 2006

 

 

 

 

Call to Order: Lonnie Bostelman called the meeting to order at 6:10 p.m.

 

Roll Call:  The following were present:  Board members: Leah Smith, Lonnie Bostelman, Terry Wehrkamp (arrived late), Sue Derck and Susie Thrasher. Michelle Stahl was absent. Director, Susan Hill, Assistant Director, Diana Coy and Wilma Mullins, Clerk-Treasurer were also present.

 

Minutes: There was a presentation and review of the October 2006 minutes. Motion made to approve the corrected minutes by Sue Derck.  Seconded by Susie Thrasher. Motion passed.

 

Financial / Clerk-Treasurer: Bills (October: Pay-X 10416-10472; Finance 12701-12753) were approved.  Motion to pay bills made by Sue Derck and seconded by Leah Smith. Motion carried.

 

Transfers: Susie Thrasher moved to approve the following transfers totaling $27,038.00. Sue Derck Seconded. Motion passed.

Amount:                                                From:                                                     To:

$1,500.00                                              Operatives Salary                                Professional Salaries

                                                                100.01.51150                                       100.01.51120

$2,000.00                                              Other Benefits                                      Professional Salaries

                                                                100.01.51900                                       100.01.51120

$   989.00                                              Telephone Service                              Professional Salaries

                                                                100.01.53210                                       100.01.51120

$1,649.00                                              Telephone Service                              Professional Salaries

                                                                100.07.53210                                       100.01.51120

$8,000.00                                              Building Improvement                        Clerical Salaries

                                                                100.01.55410                                       100.01.51140

$2,000.00                                              Building Improvement                        Service Workers

                                                                100.01.55410                                       100.01.51160

$8,000.00                                              Building Improvement                        P.E.R.S.

                                                                100.01.55410                                       100.01.51410

$2,000.00                                              Building Improvement                        Videos & DVDs

                                                                100.01.55410                                       100.01.54320

$   500.00                                              Building Improvement                        CDs & Cassettes

                                                                100.01.55410                                       100.01.54370

$   400.00                                              Building Improvement                        Telephone Service – ABL

                                                                100.01.55410                                       100.02.53210

 

Other Clerk Treasurer Business: Sue Derck moved that $30,000 be transferred from Star Ohio into checking account. Leah Smith seconded the motion. A roll call vote affirmed all voting “yes”.

 

OLD BUSINESS

 

Staff Development Day:  The Director shared results of a very successful staff development day. Team-building skills were honed as the staff encouraged each other while bowling. During the day, the staff worked individually and with each other identifying current realities with the library, staffing, collection, community and the future. The staff also selected books for their collections at Mitchell Books.

 

Holiday Meal:  The staff holiday party will be held on December 19, 2006 at 6:30 at Grant’s Catering Hall in Antwerp. The board meeting will precede the party at 6:00. The library system will close at 5:00 that day.

 

NEW BUSINESS

 

Scanning Photos Service: Susie Thrasher moved that the library charge a service fee for staff “doing” scanning work for the public. The fee is to be set at $2.00 per page in addition to the $1.00 per color page. Motion seconded by Sue Derck. Motion passed. The staff is expected to provide reasonable assistance to patrons learning how to use the scanner. This fee is to be imposed when the staff “does” all the work.

 

Fax Fee Change: Sue Derck moved that the library charge a fee of $1.00 per page receiving and sending for fax service. Leah Smith seconded the motion. Motion passed.

 

Wireless Service for the Main Library: The board requested that the Director bring the request to install wireless access at the main library to them in December for action. This new wireless access would allow patrons to bring their personal laptops into the library and access the Internet via the library’s wireless connection, very much like a service businesses such as Star Bucks and Barnes and Noble provide. This will be the first free public wireless access point in Paulding County. The board hopes for approval in December and implementation during the first quarter of 2007.

 

Paulding County Carnegie Library Foundation:  Sue Derck made a motion to approve the formation of the Paulding County Carnegie Library Foundation under the auspices of the Paulding County Area Foundation. Susie Thrasher seconded the motion. Motion passed. Director Hill will meet with Tony Langham of the Paulding County Area Foundation for initial formation talks.

 

Roof Next Door:  Because of the anticipated cost of building a peaked roof on the rental property next door (approximately $50K), the board decided to request quotes for repair and maintenance of existing flat rubber roof. Hill will direct the building maintenance manager to pursue quotes.

 

Executive Session: Sue Derck moved that the board adjourn into executive session to discuss personnel issues. Susie Thrasher seconded. Motion passed and the board went into executive session.

 

Director’s Contract:  Terry Wehrkamp moved to renew Director Hill’s contract at $62,400 with six weeks of vacation and seven personal days effective January 1, 2007. In addition, Wilma Mullins will receive an additional $1,500 per year and Diana Coy would receive $1,000 per year. Sue Derck seconded. Motion passed.

 

Adjournment:  Terry Wehrkamp moved that the meeting be adjourned. Sue Derck seconded the motion. The next Board meeting would be held on December 19, 2006 at 6:00 p.m. at Grant’s Catering Hall in Antwerp with the staff holiday dinner scheduled at 6:30.

 

                                                           

 


Michelle Stahl, Board Secretary              Lonnie Bostelman, President 

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