Tuesday, January 17, 2006

Call to Order: Lonnie Bostelman called the January 2006 meeting of the Paulding County Carnegie Library Board of Trustees to order at 7:00 p.m.

Roll Call: The following were present: Board members: Leah Smith, Lonnie Bostelman, Michelle Stahl, Susie Thrasher and Sue Derck. Board member Terry Wehrkamp was absent. Diana Coy, Assistant Director and Wilma Mullins, Clerk-Treasurer were also present. Director Susan Hill was absent due to vacation.

Minutes: Sue Derck moved to approve the corrected December 2005 minutes. Susie Thrasher seconded. Motion passed.

Financial / Clerk-Treasurer: Motion to pay bills (Pay-x 9757-9831; Finance 12083-12172) was made by Michelle Stahl seconded by Leah Smith. Motion passed.

Transfer: (Totaling $1,000) Motion made by Leah Smith to approve transfer as submitted; seconded by Sue Derck. Motion passed.

Amount: From: To:

$ 1,000 Insurance Postage

100.01.53410 100.01.53240

Clerk-Treasurer Report: Mrs. Mullin’s informed the Board that if large transfers (in excess of $30K) are anticipated in 2006, they will have to come out of a CD or Star Ohio. The checking account balance is approximately $100,000. She further suggested that the property be purchased out of Star Ohio investments and then cash in a CD to transfer back into Star Ohio. Mrs. Mullins also informed the Board that investments are down by about $100,000 from 2005 due to Board-approved purchases.

Reorganization of Board: A motion was made by Sue Derck and seconded by Susie Thrasher to keep 2006 officers as is. Motion carried. President: Lonnie Bostelman, Vice-President Sue Derck, and Secretary Michelle Stahl.

Leah Smith moved to reappoint Mrs. Mullins as Clerk-Treasurer for 2006. Seconded by Sue Derck. Motion passed.

FY2006 Appropriations: Mrs. Derck moved to approve a resolution for FY2006 Appropriations. Michelle Stahl seconded. The Board voted unanimously in roll-call vote to approve.

OLD BUSINESS

Payment for Property Next Door: Sue Derck moved to transfer $200,000 from Star Ohio, then reimburse from CDs for purchase of property next door. Leah Smith seconded. Roll call vote was unanimous. President Bostelman stated that this was the wisest act by the library in the long term.

NEW BUSINESS

Holiday Hours: Leah Smith moved and Michelle Stahl seconded to approve the holiday hours as presented for 2006. Motion passed.

AEP Tree Cutting: Mrs. Coy informed the Board that the American Electric Power (AEP) Company would be cutting library trees and firewood would be free on a first-come basis.

Oakwood Branch Update: The new branch hopes to be open by December 2006.

Cash Basis or GAAP Reporting: The GAAP system of accounting was reviewed with the following observations: Other libraries in Ohio are not going to GAAP. If we are okay where we are, and there would be no penalty, why change? GAAP may be required in the future, which would mean more money and work for us. Continue as is operating on cash basis. Will look at this in the future if needed.

New Payne Branch Hours: The new hours for Payne Branch will begin February 1, 2006. They are: Monday:  11:00 - 7:00; Tuesday:  Closed; Wednesday:  9:00 - 4:30; Thursday: 11:00 - 7:00; Friday: 9:00 - 4:30; Saturday: 9:00 - 1:00; Sunday: Closed

Adjournment: Being no new business, Sue Derck moved to adjourn the meeting. Michelle Stahl seconded the motion. Motion passed.

The next Board meeting would be held the third Tuesday in February at the main library in Paulding.

Michelle Stahl, Board Secretary Lonnie Bostelman, President

MS: snh