Tuesday, September 20, 2005

Call to Order: Lonnie Bostelman called the September 2005 meeting of the Paulding County Carnegie Library Board of Trustees to order at 7:30 p.m. The meeting was held at the main library in Paulding.

Roll Call: The following were present: Board members: Leah Smith, Lonnie Bostelman, Michelle Stahl and Sue Derck. Board members Susie Thrasher and Terry Wehrkamp were excused. Wilma Mullins, Clerk-Treasurer; Susan Hill, Library Director and Diana Coy, Assistant Director were also present.

Minutes: Michelle Stahl moved to approve the August 2005 minutes. Leah Smith seconded. Motion passed.

Financial / Clerk-Treasurer: Motion to pay bills (Pay-x 9481-9538; Finance 11833-11890) was made by Leah Smith seconded by Sue Derck. Motion passed.

Transfers: Wilma Mullins presented the following transfers totaling $32,680.00 for approval. Motion made by Michelle Stahl, Seconded by Leah Smith. Motion passed.

Amount: From: To:

$ 480.00 Building Improvement Travel Expense

100.01.55410 100.01.53110

$ 1,300.00 Telephone Service – PCCL Maintenance Supplies

100.01.53210 100.01.52210

$ 1,500.00 Books – Standing Order Furniture & Equipment

100.01.54120 100.01.55510

$ 1,400.00 Telephone Service – Oakwood Furniture & Equipment

100.01.55410 100.01.55510

$ 2,000.00 Building Improvement Furniture & Equipment

100.01.55410 100.01.55510

$26,000.00 Building Improvement Travel Expense

100.01.55410 100.01.53110

Clerk Treasurer Report:

Mrs. Mullins informed the Board that she was working on a store credit card company policy for existing cards held by the library per the auditor’s request. This policy will be presented for approval when completed.

Mrs. Mullins said that the general report from the auditor’s findings were good to date.

An updated credit card policy for VISA reflecting the revised credit limit was presented to the Board. Motion was made by Michelle Stahl to approve the revised policy. Seconded by Sue Derck. Motion passed.

The Board of Trustees reaffirmed that they will perform the general duties of the Audit Committee. Motion made by Sue Derck, seconded by Leah Smith. Passed in the affirmative.

OLD BUSINESS

Public Library Association Conference: Ms. Hill updated the Board on the PLA Conference to be held in March 2006.

Public Access Television: Ms. Hill informed the Board that she has been in contact with the Village of Paulding and the attorneys overseeing the bankruptcy transfer of Adelphia Cable to Time-Warner Cable regarding the library possibly hosting the Public Access portion of the Public Educational Government (PEG) Cable channel. A condition placed in the letter of transfer is as follows in draft form:

1. Section 6.2C of the Franchise Agreement currently provides that Adelphia and/or Time Warner administer the public access channel. The Paulding County Carnegie Library at 205 South Main Street, however, has expressed interest in administering the Village’s public access channel. The Village would like to permit the Paulding County Carnegie Library to take on this function if it decides to do so. However, Time Warner should be required to administer the public access channel unless and until the library assumes responsibility for it, and to resume administration of the public access channel if the library ceases to administer it. In addition if the library is to undertake responsibility for administration of the public access channel – which we believe Time Warner may welcome – the library would require a set of production equipment as well as training and assistance in order to discharge said duties.

No further action by the Board is needed at this time.

NEW BUSINESS

Antwerp Branch Maintenance Concerns: Director Hill informed the Board of potential problems with maintenance at the Antwerp Branch facility. The Board has encouraged Hill to pen a firm letter to the Village of Antwerp Council stating expected conditions and responsibilities of a village hosting a branch library.

Replacement of Gates Computers, Updates, Etc.: Leah Smith moved to approve the upgrade of the library’s Polaris Automation System and the purchase of anti-spam and virus software. Seconded by Michelle Stahl. Motion passed.

Hill discussed the possible need to replace all or part of the Gates computers as needed. No action taken.

Furniture Purchase: Sue Derck moved to approve the purchase of a DVD/Video browser unit purchased with funds from a private donation. Heller Brothers of Montpelier will build the unit at a cost of approximately $2,000. Leah Smith seconded the motion. Motion passed.

PLA Travel: A motion was made by Sue Derck to send employees and Board members to the PLA conference in Boston, March 2006. Michelle seconded. Motion passed.

The next Board meeting would be held the third Tuesday in October at the main library in Paulding. Being no more business to conduct, Sue Derck made a motion to adjourn the meeting. Michelle Stahl seconded the motion. Motion passed.

Board Secretary Lonnie Bostelman, President

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