Tuesday, February 15, 2005

Call to Order: Lonnie Bostelman called the February 2005 meeting of the Paulding County Carnegie Library Board of Trustees to order. The meeting was held at the main library in Paulding at 7:00 p.m.

Roll Call: The following were present: Board members: Michelle Stahl, Leah Smith, Lonnie Bostelman. Susie Thrasher, Sue Derck and Terry Wehrkamp. Wilma Mullins, Clerk-Treasurer and Susan Hill, Library Director were also present.

Minutes: Terry Wehrkamp moved to approve the corrected January 2005 minutes. Leah Smith seconded. Motion passed.

Financial / Clerk-Treasurer: Motion to pay bills (Pay-x 9024-9080; Finance 11296-11297) was made by Michelle Stahl, seconded by Sue Derck. Motion passed.

Transfers: (None)

Clerk-Treasurer Additional Report: Mrs. Mullins updated the Board on the vacation policy. She is waiting to hear from the State Auditor regarding a procedure change.

OLD BUSINESS

LLGSF BUDGET: Ms. Hill updated the Board on the current predictions of funding through the Local Library Government Support Fund (LLGSF). Funding for 2006/2007 may decrease by 5%.

Library Levy: Ms. Hill shared her request to begin initial investigations with the clerk-treasurer regarding the amount needed in a levy to supplement the library’s operating costs. She will also discuss a levy with the county auditor to see how a countywide levy would impact property owners.

Staff Bonus/Incentives:
Ms. Hill shared latest economic indicators and determined that since no raises were given this year that the board consider a merit incentive in the amount of 3% for employees based on the employee’s yearly wage/salary. No action taken. Issued tabled.

NEW BUSINESS

Chimney Repair
Preparations have been made for a mason to repair the brick and mortar damage to the library’s chimneys. This mason will be using these hours to fulfill community service obligations.

Automatic Door: Sue Derck moved and Leah Smith seconded to have the downstairs children’s room door replaced by an automatic door based on the best value after receiving quotes. Motion passed.

Property Availability: Ms. Hill informed the board that the property behind the back parking lot has come on the market. She will find out what the Gerbers want for the land and bring the figure back to the board.

Public Access Television: Ms. Hill informed the board that she has been in contact with a representative of Defiance Public Television and there may be an opportunity for the library to host a public access channel if the local school system is unable to proceed with the project. No action taken.

Personnel Action: Mr. Wehrkamp moved and Michelle Stahl seconded a motion to approve an unpaid sick leave for Julie Mitchell for six consecutive weeks as she undergoes a minor surgical procedure. Motion passed.

Uncashed payroll checks: The Board questioned Mrs. Mullins about any outstanding long-uncashed payroll checks. They discussed procedures and letters that should be sent to the ex-employee who is holding checks. No motion made.

The next Board meeting would be held the third Tuesday in March at the main library in Paulding. Being no new business to conduct, Terry Wehrkamp made a motion to adjourn the meeting. Michelle Stahl seconded the motion. Motion passed.

Board Secretary Lonnie Bostelman, President

MS: snh